Our Photography Policy
Our contact details:
Lucy Sparkles Pte Ltd
Address: 25 Orange Grove Road, 04-01 Garden Apartments.
Telephone: 8112 6564
Email: [email protected]
1. THE PURPOSE AND SCOPE OF THIS POLICY STATEMENT
We are Lucy Sparkles PTE LTD T/A Lucy Sparkles & Friends (“we” or “us”). This Photography Policy outlines Lucy Sparkles & Friends’ practices regarding the collection, storage and use of images. Our activities include teaching drama, music and dance to young children aged 0-7. We mostly teach at privately hired venues alongside parents and carers and at pre-schools alongside staff. We also entertain at children’s parties at people’s homes or privately hired venues such as a church hall.
2. LEGAL FRAMEWORK
This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in Singapore. Summaries of key legislation and guidance are available on the Ministry of Social and Family Development (MSF) website here.
3. OUR POLICY STATEMENT
We believe that:
- children and young people should never experience abuse of any kind
- we have a responsibility to promote the welfare of all children and young people and to take, share and use images of children safely
We recognise that:
- the welfare of the children and young people taking part in our activities is paramount
- children and their parents/carers have a right to decide whether their images are taken and how these may be used, regardless of age, disability, gender reassignment, race, religion or belief, sex or sexual orientation
- consent to take images of children is only meaningful when the children and their parents/carers understand the potential risks associated with the use and distribution of these images
- there are potential risks associated with sharing images of children online. More information about this is available from the MSF website.
We will seek to keep children and young people safe by:
- Collecting specific and informed consent via our booking forms for party entertainment or through the online customer portal when setting up an account for classes, before taking or using any photographs or video recordings of children.
- Avoid using children’s names alongside their images.
- never publishing personal information about individual children
- making sure children, their parents and carers understand how images of children will be securely stored and for how long (including how we will control access to the images and their associated information)
- reducing the risk of images being copied and used inappropriately by only using images of children in appropriate clothing (including safety wear if necessary)
- using images that positively reflect young people’s involvement in the activity
We will also develop a procedure for reporting the abuse or misuse of images of children as part of our child protection procedures. We will ensure everyone involved in our organisation knows the procedures to follow to keep children safe.
4. PHOTOGRAPHY AND/OR FILMING FOR PERSONAL USE
Parents and carers may take photographs of their own children at a Lucy Sparkles & Friends class for personal use. However, they must not take any photographs of other children at a class under any circumstances, nor film/record any children (including their own) or any portion of the class without our written consent.
We recommend that parents and carers:
- Only use images of children in suitable dress (e.g., casual or school attire, avoiding swimwear) to reduce the risk of inappropriate use.
- Do not accompany images with detailed personal information, such as hobbies or routines, that could be used by an individual to learn more about a child prior to grooming them for abuse. For example, avoid captions such as “This is X, who loves stamp collecting.”
- Check the privacy settings of their social media accounts to control who can view any images they share.
As birthday party organisers are the hiring clients, Lucy Sparkles & Friends cannot enforce photography policies at private parties.
We recommend that parents and carers:
- Inform their guests about their preferences regarding photography or filming during the event.
- Avoid sharing images of children (other than their own) without permission from their parents or carers.
5. PHOTOGRAPHY AND/OR FILMING FOR LUCY SPARKLES & FRIENDS USE
Lucy Sparkles & Friends will always ensure compliance with child protection laws when collecting photographic or video images during classes, performances, parties or any other Lucy Sparkles & Friends run event.
Any images or videos obtained with consent may be used by any Lucy Sparkles & Friends business globally, including in Singapore, the UK, and Australia. These businesses may use photos and video footage of children for the purpose of making our media applications more accessible, inspiring, and motivating for our audience; to promote or advertise the aims of Lucy Sparkles & Friends; and to train and brief Lucy Sparkles & Friends staff members. The data may be used in our our printed publications, websites, adverts, audio-visual and electronic materials, media work, display materials, and any other media we may use in the future.
You can remove your consent at any time by contacting [email protected]. Please visit our Privacy Policy for further details on how we use your information.
Open Classes – Video and Photography: Lucy Sparkles & Friends may use photographs, and video recordings of classes and performances that include your child/children as described above. In addition media featuring children may be shared with and used by third parties directly involved in Lucy Sparkles & Friends activities, for example host venues, clients and other partners, to promote and advertise our collaboration with them.
Pre-schools – Video and Photography: On occasion, subject to your pre-school’s photography policy, and with clear and written permission from participants, classes may be photographed or filmed by us. Lucy Sparkles & Friends may use photographs, and video recordings of classes and performances that include your child/children as described above. In addition media featuring children may be shared with and used by that preschool to promote and advertise our collaboration with them.
Parties: If parents choose to send images from a party to Lucy Sparkles & Friends, we will only use and store these images where specific and informed consent has been obtained, for example via the client party booking form. Lucy Sparkles & Friends may use photographs and video recordings that include your child/children as described above. We will ensure that we do not store or use the images of other children present at the event unless consent has been obtained separately from their parents.
6. PHOTOGRAPHY AND OR FILMING FOR WIDER USE
If people such as local journalists, professional photographers (not hired by Lucy Sparkles & Friends) or students wish to record one of our events and share the images professionally or in the wider world, they should seek permission in advance. They should provide:
- the name and address of the person using the camera
- the names of children they wish to take images of (if possible)
- the reason for taking the images and/or what the images will be used for
- a signed declaration that the information provided is valid and that the images will only be used for the reasons given
Lucy Sparkles & Friends will verify these details and decide whether to grant permission for photographs/films to be taken. We will seek consent from the children who are the intended subjects of the images and their parents and inform the photographer of anyone who does not give consent.
At the event we will inform children, parents and carers that an external photographer is present and ensure they are easily identifiable, for example by using them with a coloured identification badge. If Lucy Sparkles & Friends is concerned that someone unknown to us is using their sessions for photography or filming purposes, we will ask them to leave and (depending on the nature of the concerns) follow our child protection procedures. You should exercise caution and look at the privacy statement applicable to the website in question.
7. STORING IMAGES
We store images securely in password-protected accounts, review these accounts annually, and delete images after one year unless otherwise required for legal or educational purposes. We will never store images on unencrypted portable devices.
8. CONTACT DETAILS
Photography and Images Co-ordinator
Name: Lucy Milan Davis Email: [email protected]
We are committed to reviewing our policy and good practice annually. This policy was last reviewed on: 23rd December 2024.
